Hoard Archive (the large reserve pool) Inbox Vestibule (small pool ready to power processing) Sources Library (archive that's been processed in the production of Notes)
Scriptorium (notes and all other unpublished material I have written myself, essentially work in progress at all stages)
Reading Room (my published work)
Attics (processed items not considered worth keeping in Library - I realised that simply putting them in Archive (unprocessed) or throwing them away completely might mean that they were processed again in future because they give initial impression of being interesting).
Chapter House - for anything requiring action: todo lists, emails etc.
I decided to trial a switch to folders. Some advantages, some disadvantages - but bulk changes are easy with a Text Editor. So there'll be no problem if I decide to switch back.
After some experience with the system, I've decided to extend it. Mostly to include more mundane issues: correspondence, todos & etc. Works best in the system because they sometimes need linking and it keeps everything in one place.
I've also given a lot of thought to names. It's important that I know instantly what a folder is for - so nothing I don't instantly recognise - and the physical analogies work well for me. They also need the right vibe because that helps me work better. Its a very personal set of preferences. Papyri
- all the notes, research etcVestibule
- limited size space for new notes;Library
- all fully processed useful notes;Archive
- unprocessed notes squeezed out of the Vestibule because of limited space;Attics
- fully processed nites which have outlived their usefulness, or more frequently were deemed unhelpful from the start.Vivarium
- my own writing and research; creative, academic, practical etc.Scriptorium
- writing in progress ; includes all the planning etc.Reading Room
- completed and published workBibliothekai
- unattached or unused bits of writing The Rolls
- administrative records and documentation Chancery
- written records and correspondence Exchequer
- financial records and correspondence Chapter House
- todo lists, emails etc - stuff for immediate or imminent action Treasury
- a separate secure vault only stored locally. This is for confidential information. Nalanda
- all the sourcesCanary Wharf
- anything work related. This vault is local only.
Explanation of name choice, if anyone is interested:
Papyri - it's the plural of papyrus, but mostly reminds me of the House of Papyri in Herculaneum.
Vestibule - a small room or antechamber in great houses and other buildings. Always small.
Library - I imagine it as like a private room in the Bodleian.
Reading Room - like the Reading Room in the British Museum
Archives - the endless rows of books and manuscripts in the Bodleian stacks or the British Library, many, if not most, entirely unread.
Vivarium - an early monastery and educational facility in the south of Italy. Attempted to copy and preserve old books and manuscripts from across the ancient world
Scriptorium - the room, or space, in which monastic scribes worked.
Bibliothekai - shelves and cabinets in the Great Library of Alexandria
The Rolls - formal charters and records kept as part of the governance of England from 1200 or so. The senior judge in the Court of Appeal is still called the Master of the Rolls.
Chancery - the place where scribes wrote and stored government records
Exchequer - ditto for managing government taxes and revenues
Chaper House - the very large room in monasteries, used for daily meetings, task allocation etc
Treasury - the secure storage place for precious goods, used since ancient times.
Nalanda - renowned and very early Buddhist monastery and university in Northern India
Canary Wharf - huge (from a London perspective) set of office blocks east of the City of London, contains many banks and finance firms. The area is the Isle of Dogs. Artificial, nothing organic about it at all.