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General Software Discussion / Re: Desktop/email search program
« Last post by Steven Avery on May 27, 2009, 05:57 PM »Hi Folks,
My need is along the same line. We have a food importing company with about a dozen Outlook users (not me, I use Eudora at home and Gmail on the road) .. I know one of them has an almost 15 gigabtyes PST file .. preparing to crash, as PST files do. (It has even happened to this fella before !) . This is all 100% Outlook stuff, probably 2003 edition. Other folks probably have a couple of gigs, I haven't checked yet.
Thus we need, first and foremost, simplicity of archiving. Keeping the mail on the disk, but in the case I mentioned making the active file 5 gigs or 3 gigs or less and the larger stuff more than a year or two old put into another file. This "other file" can be another PST file or it can be an "ABC" file .. something easy to work with with another tool. However the other tool should not lose the basic function of looking and printing like an Outlook email. That is essential. If the search functions are enhanced, so much the better.
When I searched the net a few weeks ago I found some clumsy hand ways of doing this .. not very inviting. So what is the fine tool ? The goal: archive all the emails older than 1 or 2 years .. let it be available in a quiet file that is not changed in any way, shape or form. Yet is still there for searching and reading and printing.
Kapiche ? I then back up the volatile files over the net and/or local disk every night while the quiet files can be backed up once .. and left alone. Spending a little bit on this is not a problem for the company, a food importer. It is important that it simply be done right. Easy to work with.
It looks like Mailstore and Lookeen both have capabilities in this area. (Removed irrelevant stuff since I got to Lookeen through about.com). Anyway .. both companies are is in Germany .. neither has a support forum.
MessageSave seems to be another. I called them up (San Francisco, I got one of the developers, Alex) they support Windows Desktop Search after archiving each message to its own .msg file, an Outlook format. The concern with this method is that you will have thousands of Windows files, and he acknowledged that the way to avoid trouble is to not put too many in one folder. Interesting. He emphasized that it was written in C++ and is a robust tool, and no .Net or Visual Basic libs on board.
Not that many strong players in this field. Priotecs - http://www.priotecs.com/en/index.php may be worth a look-see, also from Germany.
One company has a sync tool "4 Team" - "Sync2 for Microsoft® Outlook". There is an ABC Outlook Backup that is likely on the simple side. Nelson Email Organizer - NEO Pro, might be interesting. E-Rkive may also have some heft. Static Email Backup makes a nice web-site presentation handling Eudora, Thunderbird and Becky as well. And AJSystems (they have a PIM Amigo! I used many years back) specializes with OutBack Plus 6 and some other products.
And there may be others.
Although overall -- MailStore and Lookeen stand strong.
So what is your suggestion ? This is for a lean and savvy business with rudimentary puter skills, we may end up using the tool on 2-3 PCs, or maybe a dozen. At this time, there is no need for shared email on a server, we just don't work that way.
Since I am all Eudora and Gmail, I will listen very intently to all you can share.
Shalom,
Steven
My need is along the same line. We have a food importing company with about a dozen Outlook users (not me, I use Eudora at home and Gmail on the road) .. I know one of them has an almost 15 gigabtyes PST file .. preparing to crash, as PST files do. (It has even happened to this fella before !) . This is all 100% Outlook stuff, probably 2003 edition. Other folks probably have a couple of gigs, I haven't checked yet.
Thus we need, first and foremost, simplicity of archiving. Keeping the mail on the disk, but in the case I mentioned making the active file 5 gigs or 3 gigs or less and the larger stuff more than a year or two old put into another file. This "other file" can be another PST file or it can be an "ABC" file .. something easy to work with with another tool. However the other tool should not lose the basic function of looking and printing like an Outlook email. That is essential. If the search functions are enhanced, so much the better.
When I searched the net a few weeks ago I found some clumsy hand ways of doing this .. not very inviting. So what is the fine tool ? The goal: archive all the emails older than 1 or 2 years .. let it be available in a quiet file that is not changed in any way, shape or form. Yet is still there for searching and reading and printing.
Kapiche ? I then back up the volatile files over the net and/or local disk every night while the quiet files can be backed up once .. and left alone. Spending a little bit on this is not a problem for the company, a food importer. It is important that it simply be done right. Easy to work with.
It looks like Mailstore and Lookeen both have capabilities in this area. (Removed irrelevant stuff since I got to Lookeen through about.com). Anyway .. both companies are is in Germany .. neither has a support forum.
MessageSave seems to be another. I called them up (San Francisco, I got one of the developers, Alex) they support Windows Desktop Search after archiving each message to its own .msg file, an Outlook format. The concern with this method is that you will have thousands of Windows files, and he acknowledged that the way to avoid trouble is to not put too many in one folder. Interesting. He emphasized that it was written in C++ and is a robust tool, and no .Net or Visual Basic libs on board.
Not that many strong players in this field. Priotecs - http://www.priotecs.com/en/index.php may be worth a look-see, also from Germany.
One company has a sync tool "4 Team" - "Sync2 for Microsoft® Outlook". There is an ABC Outlook Backup that is likely on the simple side. Nelson Email Organizer - NEO Pro, might be interesting. E-Rkive may also have some heft. Static Email Backup makes a nice web-site presentation handling Eudora, Thunderbird and Becky as well. And AJSystems (they have a PIM Amigo! I used many years back) specializes with OutBack Plus 6 and some other products.
And there may be others.
Although overall -- MailStore and Lookeen stand strong.
So what is your suggestion ? This is for a lean and savvy business with rudimentary puter skills, we may end up using the tool on 2-3 PCs, or maybe a dozen. At this time, there is no need for shared email on a server, we just don't work that way.
Since I am all Eudora and Gmail, I will listen very intently to all you can share.
Shalom,
Steven
).