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Living Room / Re: For better security, maybe it's time to abandon e-mail?
« Last post by 40hz on December 22, 2014, 01:21 PM »ts also a legal problem. Strictly speaking you are required by law to keep record somewhere somehow of all company internal written communications as much as is practical. At least in my understanding of business law anyway- I've seen quite a few cases where the courts order a company to present such.
Thus they were legally obligated to keep that information on record becase on the off chance they got investigated, it could be held as evidence in the courtroom and whoever was involved would be effectively screwed by the discovery of its contents.-SeraphimLabs (December 22, 2014, 01:03 PM)
Depends on the jurisdiction I think. Here it only applies to "covered" communications. Many US corporations are now operating on a minimal retention policy. They only retain as much and as long as the law requires. With the exception of regulated securities-related communications; and tax documents and/or communications with government revenue services - which I have been told need to (or should be) be retained indefinitely.
Many companies have discovered that the old exhortation to "keep copies of everything to CYA" often backfires and makes much to be discovered in the event of a lawsuit or investigation.
There actually are recommended "retention schedules" issued by the government that cover most business documents and communications. Very few items on those schedules fall under the "retain indefinitely" category.
The trick is to religiously follow whatever schedule you adopt. If you claim you rigorously purge all internal memos every three years, you can't keep some and later destroy them if they're subpoenaed, citing your policy and stating they're "more than three years old." That's obstruction and destroying evidence. And it can also create the appearance your policy was specifically designed to impede and evade the law. Judges here don't usually like that very much.
My understanding is it's still a fairly open question here however. The current "best practice" to minimize "legal exposure" seems to be (got this from an attorney) to retain only what you absolutely must by law, and generally try to get rid of everything else as soon as is practically possible.

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