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Last post Author Topic: Microsoft OneNote - some experiential Tips & Tricks  (Read 287931 times)

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #150 on: July 08, 2017, 05:26 AM »
@IainB:

The folks at Microsoft should find ways to contract those "Quick Note" pages.
Perhaps a quick game of Scrabble could help them at finding contractions!

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #151 on: July 08, 2017, 03:04 PM »
Sorry for my mistyped English in the above comment. Corrected to "...if one sends...".

IainB

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This video might be worth a look. I happened across it in one of my BasQux feeds and watched it all, though fast-forwarding through some bits. It could be regarded as being a tad elementary, but I reckon it's probably just about right as an educational/training talk and as an introduction to some of OneNote's functionality, for newcomers to OneNote.
Interestingly, the guy (Scott Skip Concilla, a Microsoft Certified Trainer) giving the talk seems to have arrived at some of the same conclusions as I had arrived at, in my long-time trialling/use of the software - e.g., there seems to be no "right" way to use containers on a page. He does a good demo of Tags and Tag summaries too. There seem to be quite a lot more OneNote training videos available "near" that one.



IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #153 on: July 29, 2017, 07:04 PM »
@dantheman:
@IainB:
The folks at Microsoft should find ways to contract those "Quick Note" pages.
Perhaps a quick game of Scrabble could help them at finding contractions!
_____________________________
I forgot to respond to this. Sorry.
As a confirmed Scrabble-player, I have learned that the idea is not so much to go for word "contractions", but "expansions" - the longest words! And with lots of high worth letters (e.g., X, Y, Z) for higher scores!    ;)

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #154 on: July 30, 2017, 07:15 PM »
Good video on Onenote IainB.
Could easily serve as a primer for anyone.

Haven't Scrabbled in ages!

p.s. don't know if this exists in Onenote, but it sure is a cool feature, check out cross-reference for Write app:
https://writeapp.co/...48-1-cross-reference
« Last Edit: July 31, 2017, 08:11 AM by dantheman, Reason: extra text »

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #155 on: November 29, 2017, 02:27 AM »
@dantheman:
p.s. don't know if this exists in Onenote, but it sure is a cool feature, check out cross-reference for Write app:
https://writeapp.co/...48-1-cross-reference
Apologies for the belated response. I had forgotten to make a reply.
I did check out the Write! application. It's nifty but Cloud-dependent, with a monthly Cloud fee after the 1st year, or something.
Anyway, not for me/my requirements.

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #156 on: November 29, 2017, 10:08 AM »
Not a problem Ian!
Figured if Ian "the wizard" didn't know, nobody would.  ;)

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #157 on: November 29, 2017, 10:45 AM »
Btw, if someone is familiar with OneNote for Android...
Is there a way to scan two pages at once (booklet)?
So far, i can only scan one at a time.

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #158 on: November 29, 2017, 04:51 PM »
@dantheman:
Btw, if someone is familiar with OneNote for Android...
Is there a way to scan two pages at once (booklet)?
So far, i can only scan one at a time.
______________________________
Yes, I am familiar with that, now, having just recently (last week) bought a half-price refurbished Samsung Galaxy S7 (the ones that were released in 2016 and then recalled for risk of battery exploding) for the missus and daughter. However, it's not OneNote you need to use to scan the document - it's OfficeLens.

I just tried it on a booklet now and it seems to work perfectly. The OfficeLens camera sensor seems to be very smart and can discriminate between the two pages of the opened booklet - it alternately puts a red border (frame) around either page (whichever is most centered in the view), outlining it as the document it is about to capture - but, if you move the camera away a bit, so that the whole booklet is fully within the view, then the red border (frame) expands to encompass both pages. Then you tap the screen and it takes a scan of them both like that, at the same time (i.e., as a single document image). Works a treat. Actually, I think it seems to work more intuitively and responsively than the OfficeLens app on the Nokia-Lumia 830 Windows phone (released 2014) that my son gave me to use - though, admittedly, that is slightly older technology than the S7.

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #159 on: November 29, 2017, 07:15 PM »
It works IanB, thank you!

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #160 on: December 09, 2017, 08:32 PM »
@dantheman: I just re-read what I had written above, and wondered whether I should have mentioned how OL (Office Lens) is integrated for use with OneNote and Onedrive. So, from memory and at the risk of duplication, in case you did not already know it:
1. Capture the document/whiteboard/photo/business card using the camera+OL.
2. Save the thing captured - document image/whiteboard image/photo/smart VCF business card (respectively) to one or both selected default destinations:
  • a OneNote Notebook (you will need to have previously set up the default destination for this save). The OneNote Notebook can be either in the Cloud (i.e., a Notebook in your OneDrive storage) or on the Client (i.e., a Notebook saved on the PC's hard drive).
  • somewhere else (typically OneDrive or your PC's hard drive) as an image file or as a document file (e.g., Word or PDF file) saved to somewhere else - typically a UserID subfolder - e.g., (say) Documents folder or Camera Roll/Saved Photos, etc.

Remember that any images saved to OneNote will be automatically OCR-scanned (this first has to be set ON in settings for it to be the default action) so that any legible text in the image becomes indexed data and can be found using the search function in OneNote (is only searched/found if the Notebook is OPEN when you start the search), and can also be found using WDS (Windows Desktop Search), if the Notebook is on the Client hard drive and that filetype (.ONE) is set to be indexed.

IainB

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Details of update to a very useful macro, posted in Onetastic:
(Copied below sans embedded hyperlinks/images.)
Macro Update: Convert Copied Paths to File Hyperlinks Macro
There is an update to a macro in Macroland - Last Updated: December 03, 2017
Convert Copied Paths to File Hyperlinks Macro by Simon Rear

Converts selected pasted "Copied Paths" into file hyperlinks. This provides similar functionality now removed from OneNote that allowed files copied from windows explorer to be pasted as hyperlinks.
To use:
1-Ctrl Select multiple files within windows explorer,
2-Shift + right click one of the selected files,
3-Choose "Copy as Path" from context menu,
4-Go to OneNote and paste into a page,
5-Select all pasted paragraphs,
6-Select "Convert Copied Paths to File Hyperlinks" from Onetastic's hyperlink menu.

See a demo of the macro in action at https://youtu.be/22nMT8wy8Cc. If you find this macro useful please consider donating to http://www.paypal.me/SimonRear to encourage the development of more useful timesavers.

In this version: Previous macro version had double backslashes stripped out after upload for some reason introducing a bug preventing macro from working. This version corrects this.

Go to the macro | Comments (6)

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #162 on: December 10, 2017, 08:10 AM »
@IainB,

Silly me, can't find option (desktop 2016 or Android) to have ON search within scanned items by default.
Always thought it was a good thing if they could do that but never saw that option.
I'm blind!

Will find it...


IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #163 on: December 10, 2017, 01:41 PM »
@dantheman: For data access/search, the relevant settings include:
1: Target Notebook:
In ON (2016), go to: File --> Options --> Save & Backup (panel) --> Save menu item:
Set the default Quick Notes Section to save to, and check the other defaults there are what you probably want.
NB: It is probably worthwhile going through the rest of the Options panels in that window to familiarise yourself with them, and change them as necessary. The other standard defaults in ON - as set up on installation - are usually adequate, but may not be ideal in all cases. The Advanced panel is especially useful. Microsoft have attempted to provide assumed default options for optimising the use of computing resources, including  bandwidth, response time, disk storage, and GPU, but the user can change these to suit their particular requirements/constraints. One cannot easily "break" anything here, but take care anyway, just in case - e.g., think twice before relocating the default save/backup directories.

Then move down to the Send to OneNote menu item:
Set it as: "To new page in section Quick Notes in [name of main Notebook whose Quick Notes section you want to use as the default]"

2: Audio search:
In ON (2016), go to: File --> Options --> Audio & Video --> Audio Search menu item:
I think this was NOT ENABLED by default.
To ENABLE this, there should be a tick in the box by "Enable searching audio and video recordings for words"

3. OCR and indexing of text in images:
In ON (2016), go to: File --> Options --> Advanced menu item:
In the Advanced panel, scroll down to "Text recognition in pictures".
This is ENABLED by default.
To DISABLE this, there should be a tick in the box by "Disable text recognition in pictures".

Hope that helps, or is of use.

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #164 on: December 10, 2017, 03:10 PM »
You're a good tutor IainB!  :Thmbsup:

Seems like i'm missing something in my version of ON 2016:
http://imagizer.imag...g923/2442/tja10m.png

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #165 on: December 10, 2017, 04:08 PM »
You're a good tutor IainB!  :Thmbsup:
Seems like i'm missing something in my version of ON 2016:
http://imagizer.imag...g923/2442/tja10m.png

Heh, thanks. Though I left tutoring/lecturing a while back, I am still interested in the subject and the training and learning required to develop reasonably proficient tutoring skills was retained and useful, in my subsequent career, so it got fairly regular exercise, and now, later, again, with my children.

You're not missing anything except the visual perception of the RHS scrollbar visible in that panel in the screenshot. It's there, hidden in plain sight! I don't know why Microsoft engineers made it such an unintuitive, bad ergonomics scrollbar. If you make that panel scroll down, then you will be able to see what is below and currently out of sight in that screenshot. It behaves a bit erratically as a pukka scrolling window.  I initially made exactly the same mistake as you seem to have done, when I was looking for the information (that I knew was there) to put factually into my comment above.

I do think Microsoft might have done a better job with updating the training documentation for OneNote. It's been rather scrappily done, IMHO.

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #166 on: December 10, 2017, 06:18 PM »
Got it!
Thanks again!

IainB

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Someone posed me the question:
How to capture/copy text into OneNote from:
  • online .PDF files, or
  • .PDF image files, or
  • security-copy/printing-locked .PDF files.

There are two approaches I would suggest:
  • 1. Print to OneNote: Normally, if you can print the image of the .PDF file to OneNote, then the embedded text in that image (or in images of its pages) can be OCRed and indexed for searching/copying in OneNote.
  • 2. Image clip OCR scan: If it is not possible to take the first approach, then the simple answer is to use the OneNote image clipping tool on the page context as displayed on your PC display screen. (Consider rotating the screen 90° so that landscape view becomes vertical portrait mode, to capture more of the page in each clip.)
    • Those image clips are saved into a default location in a OneNote Notebook, and OneNote will automatically OCR scan them and index for search any identifiable text in the images.
    • Alternatively: You could use the ABBY ScreenshotReader to OCR scan directly from the screen, and paste the text thus identified into a OneNote Notebook. This is worth considering, as ABBY SR seems to have a consistently lower error rate in OCR scanning than does OneNote (as I demonstrate in this thread), and also can scan tables with columnar text, retaining the columnar layout, for pasting into OneNote or (say) Excel.

A bit off-topic, but might come in useful:
Some years back, on a very large and important documentation conversion project for an electrical engineering company, I tested and deployed for use a piece of excellent software (Omnipage) which operated on similar principles as above. The documents were vitally important assets as they related to specs of specific high-voltage electrical equipment (physical assets) in the field (e.g., transformers and substations in the National Grid), which had to be updated as and when the  equipment had maintenance/changes carried out on it - this was quite literally a matter of life-or-death risk for the field engineers who had to service the equipment, because sometimes the equipment isolation procedure was changed/modified during maintenance, and this had to be logged in the specs. Thus the new isolation procedures were documented to make it safe for the next engineer who might work on that asset in future - the engineers relied absolutely on the documentation for performing correct isolation.

Unfortunately, a lot of the documentation assets could not be updated, As they were security-locked and the relevant security passwords had been lost during a prior corporate takeover.    :o
Omnipage  was able to bypass security-copy/printing-locked .PDF and other document files by simply reading in the file to RAM as a series of images, and then OCRing the images in RAM. It could then output copies of the images in RAM as a new and separate (unlocked) .PDF file, (usually without errors), or as an editable/indexable .PDF file (usually with very few errors). It also handled diagrams, etc. as discrete images in the file. Very handy if one needed to have text-editable/copyable/indexable copies of previously "locked" documents!    :Thmbsup:

Here, for info:
Never retype another document
Don't spend hours retyping documents. With OmniPage Standard, the world's best selling OCR software, scan and convert different types of documents, such as paper, PDF files or images into editable and searchable files with ease.

Get OmniPage Standard for £79.99

Copied from: OmniPage Standard | Nuance (UK) - <https://www.nuance.com/en-gb/print-capture-and-pdf-solutions/optical-character-recognition/omnipage/omnipage-standard.html>

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #168 on: January 15, 2018, 12:19 PM »
Cross posted here regarding Page Four - as a potential alternative PIM to OneNote: and which may be of interest. Though Page Four was not designed to handle all the functionality and data types (including text, .RTF, .html, OCR, images, audio, embedded video, etc.) that OneNote handles, it's specs look like it might be very well-designed for its purpose and the price can't be beaten at $Free. At the end of its development life-cycle, it is likely to be a pretty well-honed and tested (in the field) product.
I did give it a cursory trial a while back, but it was an "also-ran" as far as my PIM requirements were concerned. However, out of interest, I might give it another look now, anyway.
  • _____________________________________
    EDIT 2018-01-25: I did re-trial Page Four, and it remains an "also-ran" as far as my PIM requirements are concerned.
    _____________________________________
That's what CRIMP (Compulsive-Reactive Information Management Purchasing) does to one. But I at least have it under control - trialing a PIM software product helps me to release the CRIMP urge, whilst my extremely tough requirements mean that it is only very rarely that I will actually lay out hard $cash for anything.    :-[

Interesting. Is Atomic Scribbler sort-of an updated version of Page Four ?
https://www.atomicsc...er.com/Home/Gallery/

Yes, I see it is
http://www.softwareforwriting.com/

[ Invalid Attachment ]

@tomos: Thanks for those links.    :Thmbsup:
I see from the links that Page Four was the main ($Paid) software product by <http://www.softwareforwriting.com/>, up until 2017 when it became $Free, but unsupported, as a new $Paid product became the focus of development and is intended to supersede Page Four - which is a perfectly good .RTF document authoring/creation tool.

Hats off to softwareforwriting.com for making such a smart marketing move. They'll get my vote.
This is redolent of:
« Last Edit: January 24, 2018, 04:23 PM by IainB »

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #169 on: January 24, 2018, 04:17 PM »
Interesting comment by @Dormouse (taken from the DC Forum discussion thread Notetaking software), , regarding experiences with using OneNote:
...I find OneNote pretty good across platforms. The functionality of each program is not the same, and only desktop has all features, but everything that has been done on a note is visible and editable on all platforms (or has been so far). Sufficient for me atm.

I do have worries about it though. All my previous attempts at major use floundered on huge, unanticipated glitches (eg tables). However, I have a number of those on my map now and the advantages are enough to make set off into the wilderness again.  My current/almost immediate future project is being done on OneNote. Taken quite a bit of time getting the program set up to do what I want. Had considered Scrivener, but no Android and 3 only in beta on Windows. Had considered, and started, a more convoluted system using Simplenote for the main cross platform use, but convoluted and switching all the time was a real drag; wouldn't have been so bad if my mind stuck to one path, but it doesn't - it always wants to follow multiple paths at the same time.

One big advantage of OneNote is being able to write/draw directly into any page. I'm almost purely on Samsung Notes (tablets and phones) and Surface now just because of that. Occasional use of older Windows/Linux machines and I have a specialist program that requires iPads. I hadn't intended to upgrade to the Note8, finally persuaded the free Dex offer and kids telling me that phone prices (£) seemed to be going up not down. However, it has transformed my pen use. Not sure why, because it isn't that different to Note 4, but it has. Now choose to write/draw a lot whereas before I would write/draw when it seemed necessary.

PS I do like the concept of paper. Have accumulated reams of notebooks and diaries over the years. All mostly blank. Just have to accept that I'm an old fashioned digital guy

IainB

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Re: Microsoft OneNote - 38 Things You Should Save in Evernote/OneNote??
« Reply #170 on: February 22, 2018, 02:23 PM »
A potentially useful/thought-provoking blog post at blog.evernote.com: 38 Things You Should Save in Evernote

Obviously, the blog post is Evernote self-promotion on its own blog, but it could equally apply to OneNote, though maybe with some minor differences. My now nearly 10-year(!) experiment with OneNote as my "21st-century Zettelkasten PIM" has pretty much demonstrated the usefulness/constraints of OneNote functionality in this regard.

A major difference between use of Evernote v. OneNote in the field, would seem to be how OneNote is already very well-established in the primary, secondary and tertiary educational sectors - often as a de facto tool-of-choice as an aid for class/lecture delivery and school student working records and Notebooks, for use by parents, teachers and students.

For example, possibly perhaps due to Microsoft's marketing strategy more than innovation at the school level, even in my son's New Zealand primary school, where, though the school does not really seem to have an articulated strategy for best practical use of OneNote, it is at least experimenting with how to use it to gain time/cost/delivery advantages. The constraining factors in terms of making use of OneNote in that primary school would seem to be:
  • the level of understanding of the potential of OneNote use amongst the school teaching staff;
  • the level of understanding of the potential of OneNote use amongst the parent cohort.
It requires a transformational shift in the teaching process. To improve the level of understanding, there is arguably nothing much to beat the experiential suck-it-and-see approach that I usually advocate, but that entails a substantial amount of determined self-education, which is not necessarily going to be everybody's cup of tea, even if they had the time for it.
« Last Edit: February 22, 2018, 02:28 PM by IainB »

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #171 on: March 03, 2018, 07:35 AM »
I'm surprised IainB hasn't posted a comment on this recent post at MUO yet.  :P

6 OneNote tips for programmers:
https://www.makeuseo...te-tips-programmers/

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #172 on: March 04, 2018, 10:05 PM »
Sorry @dantheman, I don't really profess (or try) to cover all the bases regarding the usefulness of OneNote's features - e.g., the Macro to turn RTF text in OneNote into simple BBS text syntax.

Talking of covering the bases:
GARY NORTH'S TIP OF THE WEEK (2018-03-05)
Most people should use a program to store, categorize, and retrieve notes
and Web pages. The two biggies are Evernote and OneNote.

There are lots of reviews that compare them. Click here:

https://www.garynorth.com/snip/1315.htm

Evernote is free for most users. OneNote is free for everyone. OneNote comes
with Windows 10.

I use Evernote exclusively for clipping Web pages. It is superior to OneNote
for this operation. I use Web Clipper for Firefox.

Evernote is in the cloud. Your clippings will not disappear if your hard
drive dies, and you don't have a backup (which you need). OneNote requires a
complex approach to saving data, as you can see here:

https://www.garynorth.com/snip/1316.htm

I cannot imagine not using a database program to save and retrieve Web pages.
I use search terms. Evernote lets me use as many as I want. It allows Boolean
searches to narrow down the selection.

Use one program or the other.

Gary "Found It" North
 :(
Visit my site, www.garynorth.com, for the latest charts on the U.S. dollar, gold's price, and Federal Reserve statistics.
North's own comments above apparently have some errors/omissions, but the link he provides is worth a read.
His comments would presumably be from a non-technical IT user perspective, where the user does not seem to know all that much about OneNote and does not have (should not be expected to have) the requisite skills/inclination to dig deeply into the sometimes more technical aspects of the PIM that I might tend to do. So he will see it from that perspective. That doesn't mean he hasn't got a sensible opinion, based on what he knows.

(My problem is similar, in that I too usually might have no clue when I have no clue what I am talking about - paraphrased as "I don’t know what I don’t know.")    :o

dantheman

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #173 on: March 05, 2018, 08:39 AM »
Evernote sure does a good job at saving webpages.

While it may be a bit of work to backup OneNote data, i don't see the author pointing an easy way to backup Evernote data.

Btw, just poking fun at you IainB!
I'm a little twerp who should probably read over all of this thread to better appreciate all the good tips you've given over time.  ;)

IainB

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Re: Microsoft OneNote - some experiential Tips & Tricks
« Reply #174 on: March 05, 2018, 09:22 AM »
@dantheman: Yes, well I sometimes cringe at my own ignorance.