The problem with having files all jumbled up and relying on searches is that it you have to remember what something is called -- or that it even exists -- to search for it.
-momonan
I find that this is always the case anyways, even with folders. If you don't really know what you're looking for, it will be hard to find or even to know that it exists (especially with 1000s of files). But if you use well thought off file names, this is not really a problem anymore.
One usually remembers at least one parameter: the date, the author (or company, etc.), the title, the document type (book, article, magazine...), the theme (or category, tag, etc.), the file type (pdf, txt, etc.), etc. After, it's just a matter of slowly filtering the results, adding new search parameters on the fly.
It’s perfectly possible to "file" stuff without using folders. One just need to have a category system built in the filenames themselves, a system that's coherent and kept up to date (something one can achieve without any problem using a script -- AHK or whatever). It's more flexible than using folders, since with that technique, a document can belong to many categories at once (the only limit is the filename’s length — this IS a disadvantage, but not a big one IMO).
Doing this allows me to get a visual picture. So, opening the "lectures" folder lets me view at a glance all the lectures I have given. I can then dig into any one to see if there is something I can use for the next one, etc.
This is a very important aspect… the visual one. One great thing with X1 in particular, is that one can save searches as folders. I rely on this feature a lot; I love it since it allows me to create multiple views on any given subject and save them for reference…
TucknDar mentioned tag2find... It's a nice software and it might complement my current organizational system once it’s mature enough. It already works pretty well, but I found that putting tags in filenames allows for much more powerful searches.
PS. Sorry Lashiec... i posted right after you posted your question