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Author Topic: Metadata search software  (Read 3822 times)

Contro

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Metadata search software
« on: September 13, 2012, 04:48:21 PM »
I am trying to find a soft for (windows xp pro):

Find all the file whose Author is :
Or contain determined metadata : comment, keywords....

By example find pdf with "psi" in the summary properties.

Exists ?

Best Regards
 :P

Is there a way to conduct a search of document "properties"? My goal is to
place information or keywords in a document's properties and then be able
later to search and find all documents of that type.

-----
I have several files whose filename is not adequately descriptive, so I've
entered values for the 'Title' and 'Comments' fields in the Summary tab of
those files' Properties. How can I search on those fields? I see no way to
do it in Windows Explorer. Thanks.


« Last Edit: September 13, 2012, 05:29:02 PM by Contro »

skwire

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Re: Metadata search software
« Reply #1 on: September 13, 2012, 07:15:31 PM »
Maybe not quite what you're after, but you can use my PDFInfoGUI app to see PDF metadata.

http://skwire.dcmemb.../fp/?page=pdfinfogui

cyberdiva

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Re: Metadata search software
« Reply #2 on: September 13, 2012, 08:23:21 PM »
I haven't tried to do such searches, but I suspect that File Locator Pro could handle metadata searches.  I know that it has a setting to "search raw document data of processed files," and it's got many other settings for finding things other search programs can't handle.  There's also a freeware version, Agent Ransack, but I doubt that it has the same range of features.

Contro

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Re: Metadata search software
« Reply #3 on: September 13, 2012, 09:33:34 PM »
Maybe not quite what you're after, but you can use my PDFInfoGUI app to see PDF metadata.

http://skwire.dcmemb.../fp/?page=pdfinfogui

is search metadata on any local file.
google search metadata in webs.
 :-[

Contro

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Re: Metadata search software
« Reply #4 on: September 13, 2012, 09:34:41 PM »
I haven't tried to do such searches, but I suspect that File Locator Pro could handle metadata searches.  I know that it has a setting to "search raw document data of processed files," and it's got many other settings for finding things other search programs can't handle.  There's also a freeware version, Agent Ransack, but I doubt that it has the same range of features.

Trying
First I will try if File locator is able to filter all files whose author is JPR inside a folder.

I will comment.
Best Regards

My comments : No. I don't see the programs (Filelocatorpro or agentransack) search for the author of a document (pdf, doc, xls, etc.) or even search inside a field in the summary fields. By example resume/comments.



« Last Edit: September 13, 2012, 09:46:06 PM by Contro »

cyberdiva

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Re: Metadata search software
« Reply #5 on: September 13, 2012, 10:21:32 PM »
I'm sorry and a little surprised that File Locator Pro can't handle this kind of search.  You're probably right that it can't, but it might be worth asking their tech support.  I haven't had much contact with them, but I've been impressed with their responses the few times I've written.  You can find a link to a technical support form here:  http://www.mythicsoft.com/Page.aspx?type=gen&page=support

Good luck.  I hope you find something that works for you.

bob99

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Re: Metadata search software
« Reply #6 on: September 14, 2012, 06:19:33 AM »
I've been looking for similar needs.
You might take a look at Exiftool and ExiftoolGUI.
http://www.sno.phy.queensu.ca/~phil/exiftool/
It is more for use with photo and camera metadata but can also access some document metadata. They also have an active forum that may be of help.

Another that may be of help is Benubird http://www.debenu.com/products/desktop/debenu-pdf-benubird/.
I haven't tried it yet but there have been some discussion/postings here in the forum regarding it.
« Last Edit: September 14, 2012, 06:20:36 AM by bob99, Reason: Typo »

Contro

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Re: Metadata search software
« Reply #7 on: September 14, 2012, 06:10:45 PM »
I'll try.
I was thinking about Paperport, Qiqqa, and all those programs related to scan works and asking for these parameters after scan or indexing documents.

Where are those keys ?


Contro

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Re: Metadata search software
« Reply #8 on: September 14, 2012, 06:30:45 PM »
Bingoooooooooooooooooooooo !!!!!!!!!!!!!!!!!!!!!!!!!!!

Subject (Comments), Author, keywords, ....
All in one search from paperport
Many scanners have this soft.

A screenshot.... :

http://img40.imageshack.us/img40/731/asus1509201202637.png
Metadata search software



Well.
I would like alternatives. Specially free and portable.

Best Regards
 :-*

Contro

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Re: Metadata search software
« Reply #9 on: September 14, 2012, 06:35:28 PM »
I've been looking for similar needs.
You might take a look at Exiftool and ExiftoolGUI.
http://www.sno.phy.queensu.ca/~phil/exiftool/
It is more for use with photo and camera metadata but can also access some document metadata. They also have an active forum that may be of help.

Another that may be of help is Benubird http://www.debenu.com/products/desktop/debenu-pdf-benubird/.
I haven't tried it yet but there have been some discussion/postings here in the forum regarding it.


I haven't try, but have microsoft word any utility to search for metadata ?

I use word xp or 2002.
I don't remember now.

 :P

Contro

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Re: Metadata search software
« Reply #10 on: September 14, 2012, 06:42:05 PM »
The interesting point is one soft for all type of files and folders.
Able to search in an entire disk
Locate32 does, but not in the metadata.
 :-*

Contro

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Re: Metadata search software
« Reply #11 on: September 14, 2012, 06:49:04 PM »
Maybe not quite what you're after, but you can use my PDFInfoGUI app to see PDF metadata.

http://skwire.dcmemb.../fp/?page=pdfinfogui

skwire your program give me the idea before I began the target of the office without papers....
Or even automate accountings capturing the properties metadata.

 :-[

bob99

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Re: Metadata search software
« Reply #12 on: September 14, 2012, 08:43:09 PM »
I've been looking for similar needs.
You might take a look at Exiftool and ExiftoolGUI.
http://www.sno.phy.queensu.ca/~phil/exiftool/
It is more for use with photo and camera metadata but can also access some document metadata. They also have an active forum that may be of help.

Another that may be of help is Benubird http://www.debenu.com/products/desktop/debenu-pdf-benubird/.
I haven't tried it yet but there have been some discussion/postings here in the forum regarding it.


I haven't try, but have microsoft word any utility to search for metadata ?

I use word xp or 2002.
I don't remember now.

 :P

I do not have the laptop with the program with me right now. But will check in the morning and let you know.
One thing I found in my search is that all metadata is not created equal. The term is used universally with programs but how the information (comments, descriptions, captions, etc) is saved varies. The Wikipedia page on metadata gives more detail and a better explanation than I can.

Another program I read about earlier today is Imatch at http://www.photools.com
It has also been discussed here in the forums a few times. I also checked in their forum section and it looks like it can do pdf's and maybe Word documents. And they say a new beta version is coming out in a while with more features. It isn't free but is much more reasonably priced than other programs I looked at. If it does what I need it will be worth it.

tomos

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Re: Metadata search software
« Reply #13 on: September 15, 2012, 09:48:47 AM »
Shouldnt indexing/desktop search programmes have this covered?
I have no idea myself not having ever used one, but I would have thought they'd do it (?)

e.g. Archivarius, forum post here (from a search) mentions it searching image metadata - if it can do that it can surely do pdf's etc.
http://forums.dprevi...624&changemode=1
Tom

Contro

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Re: Metadata search software
« Reply #14 on: September 15, 2012, 10:21:11 AM »
I've been looking for similar needs.
You might take a look at Exiftool and ExiftoolGUI.
http://www.sno.phy.queensu.ca/~phil/exiftool/
It is more for use with photo and camera metadata but can also access some document metadata. They also have an active forum that may be of help.

Another that may be of help is Benubird http://www.debenu.com/products/desktop/debenu-pdf-benubird/.
I haven't tried it yet but there have been some discussion/postings here in the forum regarding it.


I haven't try, but have microsoft word any utility to search for metadata ?

I use word xp or 2002.
I don't remember now.

 :P

I do not have the laptop with the program with me right now. But will check in the morning and let you know.
One thing I found in my search is that all metadata is not created equal. The term is used universally with programs but how the information (comments, descriptions, captions, etc) is saved varies. The Wikipedia page on metadata gives more detail and a better explanation than I can.

Another program I read about earlier today is Imatch at http://www.photools.com
It has also been discussed here in the forums a few times. I also checked in their forum section and it looks like it can do pdf's and maybe Word documents. And they say a new beta version is coming out in a while with more features. It isn't free but is much more reasonably priced than other programs I looked at. If it does what I need it will be worth it.


I am studying this question.
I think in this post the best way is limit to the fields windows give : summary properties, word file properties, photo exif properties. Really I think is enough with the general properties.

Paperport seems to use these general fields.

 :-[

Contro

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Re: Metadata search software
« Reply #15 on: September 15, 2012, 10:45:45 AM »
Ejem for the indexing fields scanned.
It's a new world.
Scan a document and index with the OCR mantaining the original document.
I think is the system follows Qiqqa.
We have in the forum a good defender of Qiqqa.
I hope he sees this post.

Best Regards
 :)

bob99

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Re: Metadata search software
« Reply #16 on: September 15, 2012, 12:01:27 PM »


I am studying this question.
I think in this post the best way is limit to the fields windows give : summary properties, word file properties, photo exif properties. Really I think is enough with the general properties.

Paperport seems to use these general fields.

 :-[

What I noticed is that not all metadata programs show these, what I call, most basic of all fields (or tags in metadata speak.)
I did test ExifToolGUI with a Word doc and it does show FileName, Author, Keywords, Comments and Category. Filename is always there anyway but I added data to the Author, Keywords, Comments and Category fields/tags using the context-menu > Properties > Summary tab. After I refreshed the file in ExifToolGUI all were displayed.
But PDF's are a different story. For it to display the information it has to be entered into the fields/tags using a PDF program.  For example, I use PDF-XChange viewer. I opened my test PDF, selected Properties and added info to Author, Subject, Keywords, Description Writer and Copyright Notice. (This is more than you are looking for but tested all of them)  After I saved the file and refreshed ExifToolGUI all were shown.
Trying to do the same with the context menu > Properties > Summary tab... I could enter info in these fields but none if it was displayed after going back to ExifToolGUI and refreshing.

By the way, you may have already noticed, ExifToolGUI is a GUI that has been written to work with ExifTool. ExifTool is a command line program only.

Anyway, hope some of this helps you or others that may read it and been through similar frustrations.
I'm still going to try Imatch in a day or two to see if it handles anything differently.

sword

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Re: Metadata search software
« Reply #17 on: September 15, 2012, 06:49:14 PM »
@Contro

What I use for finding tagged/personalized files is WordPerfect. It is not low cost or easy to use but it is powerful. I will supply details or step-by-step guides for use if you are interested. Use is easy, setup is not.  :)

Overview:
The basic search will find files you have changed and under menu1: look in: (drive/folder), menu2:(filename, contents, filename or contents, last modification date) + (contains word (in same (line, paragraph, sentence, phrase), not word, not phrase). Additional conditions can be added as 'AND or 'OR. menu3: file type:_ _, buttons: Find now, Advanced. "Advanced": Look in: (drive/folder)_ _, [ ]/checkbox search subfolders, [ ]/checkbox allow document summary fields in search criteria. The "document summary" is customizable with 51 optional, fillable items like: subject, name, dates, keywords, type. author... The original filename can be automatically changed and the search printed, added to the file or saved.

Contro

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Re: Metadata search software
« Reply #18 on: September 15, 2012, 11:24:21 PM »
What I use for finding tagged/personalized files is WordPerfect

Take this into consideration. Almost any home scanner comes with a lite version and free with the scanner of a indexing software. And able to recognize the file properties more usual.
So I would like a free soft for this purpose.