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Microsoft OneNote - some experiential Tips & Tricks

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Thought i was subscribed to this thread... where is that darn bookmark/subscribe to thread link now?
-dantheman (April 08, 2015, 08:07 AM)
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if you edit your post - it's below the text field:
[x] Notify me of replies

(dont think it's otherwise visible)

Thanks for the heads up on Office Lens!

This is cross-posted from: Re: OneNote now on Mac as well, +FREE everywhere, + Cloud service powered.
OneNote now on Mac as well, +FREE everywhere, + Cloud service powered.[/b][/i][/u][/url]
...I installed the Clip to OneNote button in my toolbar, and pressed that, after logging in to Live, and waiting for the desktop app to sync the note after clipping it, the result was this:
 (see attachment in previous post)
-Jibz (March 19, 2014, 02:53 AM)
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At the time you posted this, I didn't have any idea what you might have done (to get the image placeholder with the red "X" in the upper LH corner), and couldn't reproduce it at my end.
However, I was reminded of your post when I had a heart-stopping moment the other day - all the images clipped to my largest OneNote Notebook appeared to be just that - i.e., the image placeholder with the red "X" in the upper LH corner.

This was after my HP ENVY 14 laptop (Win7) had died and I bought a new (refurbished) Toshiba Satellite L855 laptop (Win8).
As part of the process of migrating to the new laptop under Win8, I copied all my OneNote notebooks from the previous (Win7) laptop's drive/user directory to the new laptop's drive/user directory. This was a straightforward process, though it took a little time to copy across.

Previously, all my OneNote Notebooks had been client-based only, except for the free trial OneNote Notebook as per this discussion thread - that was on my OneDrive (was SkyDrive), and had appeared (been automatically synced) amongst my client-based OneNote Notebooks.
If I had had all my OneNote notebooks on my OneDrive in the first place, then I would not have had to worry about manually migrating them to the new laptop. So, recognising the value of having them accessible on the web and on any client I was using, and having read up on it to establish that the technology was very sound, I used the OneNote functionality to "move" all my client-based Notebooks to OneDrive. The location of the Notebooks then changed from a directory under my Windows User ID to… and these all started syncing.

When the initial syncing had completed, I could open my Notebooks on my laptop whether I was online or offline, and could operate on the offline cached copies as though they were client-based, just as before. However, whenever I was online, syncing was active, and any offline changes/updates to the Notebooks promptly automatically synced to the Cloud. According to what I had read, syncing whilst online is incremental and in real-time (not necessitating high bandwidth consumption). It all worked a treat. Perfect.

After my heart had resumed beating, I did some frantic investigation/searching and discovered that:

* (a) Not all of my Notebooks were affected.
* (b) All of my Notebooks contents/images seemed to be intact, correct and available via access to the OneDrive on the web (Phew!).
* (c) There were many forum posts about this problem where all the images in a OneNote Notebook had been replaced by image placeholders with the red "X" in the upper LH corner.
* (d) In Notebook Sync status view, one of my Notebooks (the largest one, which was the one with this problem) seemed to be stuck in syncing and kept instantly restarting syncing as though it were making no progress.
From the forums, apparently this problem only occurred where you had the Notebook resident/synced on OneDrive, and it was apparently caused by corruption/failure problems in:

* A: The client-based folder: C:\Users\[UserID]\AppData\Local\Microsoft\OneNote\15.0\OneNoteOfflineCache_Files
* B: the client-based file: C:\Users\[UserID]\AppData\Local\Microsoft\OneNote\15.0\OneNoteOfflineCache.onecache
The recommended fix was to delete the contents of the folder in A and delete the file in B, and initiate syncing (it should start automatically anyway). So I went offline and closed down OneNote. I then moved A and B from their home directory to a backup folder, and created an empty older per A in the home directory.
Then I went back online and started up OneNote again and opened the problem Notebook. The image placeholders with the red "X" in the upper LH corner were still there, but, as I watched, they were progressively replaced with the correct images as the syncing fetched them to the client and rebuilt the deleted caches. Eventually syncing stopped/completed.
Folder A as moved to backup was 70.8kB
File B as moved to backup was 80.1MB.
The newly rebuilt caches were of the order of 665MB (!) and 80MB respectively.
Looking in the folder A, I found thousands of files which are actually image files (irfanview tells you this from the record header, and you can view the record header yourself to see that is the case), but with names and an extension like this: ff046756-6c2d-419f-a52f-575638a5560a.onebin


* The cause is corrupted/broken offline caches - possibly caused by an erratic or interrupted Internet connection interrupting the syncing process, resulting in incomplete caching syncs.
* No data seems to have been lost, and this problem is thus not a showstopper.
* The fix is as above, and a repeat occurrence could probably be avoided by ensuring OneNote Notebook syncing has completed before shutdowns.
* It might be worth experimenting - I don't know - to establish whether breaking down very large Notebooks into smaller ones could make for a quicker recovery if/when this happens again. This would probably require a good understanding (which I don't have) of the actual syncing process.
* Everything about OneNote (so far) seems to be rock-solid and reliable otherwise.-IainB (May 29, 2014, 04:48 AM)
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I posted about Searching for information in audio notes in OneNote.
That was in ON 2007.
Here is the relevant settings panel to enable audio index/search in ON 2013:

Don't know if you have had a chance to glance at new desktop version in present Windows 10 Preview releases.
Looks nice! Reminds me a bit of Evernote with its preview icons.


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