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Meeting minutes/action item software recommendations?

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superboyac:
Can anyone recommend a software that streamlines the whole meeting minutes and action item process?  I'll explain what I need:

I don't need something that keeps track of tasks like a todo list.  What I need is something that can improve the way a secretary or project manager would normally keep track of meetings and action items that result from the meetings.  Normally, this is done in MS Word, and also in Excel when there are action items involved.

The end product in all of this should be something that I can print quickly that will have all the latest minutes and action items (with status indicators) on it.  It should be able to keep track of past action items to see if they are done or not.  It should be easy to configure how the report should look.  It should be easy to enter minutes, etc.

Doing it in Excel or Word is a lot of repetitive work.  Cutting and pasting all the time, doing all sorts of things with formatting, etc.  I know there must a faster, better way of handling this.  Meeting minutes and action items are a very basic part of normal business work.  Hopefully, there's a software out there that already does this.

Thanks, as always!

40hz:
It's not exactly what you described, but would something built along the lines of this piece of shareware be pointing in the general direction?



Link: http://minutes-of-meeting-recorder.smartcode.com/info.html


Minutes of Meeting Recorder 4.4

License:Shareware

Price:$39.00

Size:2.8 MB

Date Added:05 March, 2009

Author: XemiComputers Ltd.


This program allows you to take meeting minutes through recording discussion and adding text summaries. The audio recorder built in the program saves each new recording as a separate section and offers real-time OGG audio compression and voice operated recording mode. It also features transcription playback mode, audio editor for making cut-outs, Exact Time Positioner (ETP) bar for quick and precise positioning within a recorded section, mouse wheel support and a selection of keyboard shortcuts with the most important controls available in off-focus mode and accessible while working with other programs. All recordings are 8-bit, mono, with 44KHz as the default sampling rate, but you can also use 22KHz and 11KHz. On the other hand, Minutes of Meeting Recorder provides a number of rich-text fields, enabled with basic formatting options, for creating standard meeting summary consisting of information about subject, date and place, present people, agenda, actions and closure. Both text and audio are saved to the same meeting file that you can easily share using the option for attaching meeting file directly to a new e-mail. Additionally, the program can export meeting notes to RTF file and export/import audio sections to/from WAV, OGG and MP3 files. Meeting file size can go up to 2GB which gives you more than 12 hours of uncompressed recording. Note: if your microphone can not pick up meeting discussion try to find one designed for conferences.
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Or this if you're looking for something more 'pro':

Meeting minutes/action item software recommendations?

MeetingSense is easy-to-use software that lets project teams capture, publish, track, and then collaboratively manage meeting information and action items online. Tight integration with Microsoft Outlook adds instant structure and best practices to help optimize meeting preparation. At meeting time, use your Outlook toolbar to launch 'MeetingSense Publisher' to help efficiently record every meeting aspect, and then instantly distribute professional notes and action items via email... or publish it all online. Team meeting productivity is now a reality, making your meetings work for you!
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http://www.meetingsense.com/meetingsense/index.aspx



Actually, that second one looks pretty cool!  :)

superboyac:
meetingsense is very close to what I'm looking for.  I actually ran across it not soon after writing this email.  The other one, not so much.

I was also secretly hoping there would be a nice freeware one available.  I was also thinking that Infoqube can do this, but the only problem with that is that I would need to set it all up...it's not an out of the box solution.  Meetingsense looks really good, though.  I'm going to play with it.

techidave:
What a good idea!  I never thought of looking for something like this before.  Maybe someone will find a freeware offering sometime.

Armando:
@superboyac : I don't know exactly what you had in mind but meetingsense is not exactly free, at 20$/month per user. I'm sure there must be a better (cheaper) alternative. I was going to try creating an IQ Database just for that, for the fun of it. But I wonder what the feature list would be....

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