I would offer a word of warning: be sure to keep some sort of backup copy of EVERYTHING.
Especially with MSWord,
there will be a time* when a user makes changes to a document and it becomes unreadable.
I am a big fan of git for version control & backup. I acknowledge that 'average users' are not able to understand the concepts of version control.
But, one of the great attributes of git is that all the revision information can be 'transported' easily (it is maintained in a single folder). I have done precisely this, in this way:
- I have a 'controlled' copy of everything on a server (in a share only I have permission to)
- Using git I can capture changes - as the 'updates' are passed to me by other users (in my case it is only ONE other person)
- That server-backed copy of my files becomes the MASTER.
Good luck. Your task is complicated by the fact that, besides managing information (and the technical logistics) you must manage people and "The Idiot Principle" [a kin to The Peter Principle].
*When that occurs and you think back to this post, you can call me "Jeanne Dixon". LOL