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IDEA: Email Attachments Browser

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skywalka:
Hi guys.

I use Outlook Express.  I was just trying to find a video file that was emailed to me years ago.  I don't remember the email title, who sent it or the filename.  Bottom line: I can't find it but I'm sure it's there somewhere.

I sometimes use TracesViewer http://www.bytescout.com/freeware.html to find files that have been downloaded to my PC but not saved by me.  I was thinking there should be a similar program to view all attachments of emails.  Maybe it can sort the attachments by type?

Thanx 4 looking.

mouser:
there has to be an outlook extension that does this i think

Carol Haynes:
For outlook and outlook express you can use X1 (free Enterprise Desktop Edition now at www.X1.com). You can use wildcards with extensions, eg. *.mov to list all email attachments which are QuickTime movies, or leave the search field blank to list all attachments by name. You can even preview the contents . I'm not sure which formats are supported - but certainly WM formats for audio are supported - so probably WM video too at least.

One of the nice things with X1 if you use Outlook is that if you keep archives of email over years you cand add those archive PST files to the X1 Outlook profile - so you can find stuff in all your email - not just the stuff currently loaded into Outlook - which is great because it can really encourage you to keep a minimum size active PST file.

The only drawback I have found with X1 is that Outllok seems to be less responsive - whether that is because X1 is trying to access the files at the same time as Outlook for indexing I don't know.

Here is a screenshot (using a JPG file in an archived Outlook email) :

JavaJones:
Wow, being able to load additional .pst's is really nice. This may finally give me a reason to archive off some of my 50,000 e-mails!

- Oshyan

Carol Haynes:
The best thing is once all your massive PST files are archived (I have 859Mb of emails!) the search is as fast as you can type.

The only fly in the ointment is that when Outlook crashes (which it seems to do fairly frequently) I like to run the scanpst utility to check the file wasn't damaged. Because X1 updates its database in realtime it keeps all the PST files open so scanpst doesn't work. Exiting the systray icon for X1 doesn't fully close the program so you have to go into TaskManger to close X1 completely before you can use scanpst on your files. It would be nice if X1 had a way to quickly unattach itself from open files while you do other things.

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