What problems do these bloated pdfs cause you?If you work with 1000's of them, they hog disc space. More frustratingly, though, if you need to e-mail them to others, you can quickly run into attachment size limits
hit the nail on the head there, we have to distribute them to several different places via email, so size is an issue...
quite apart from that the bloat just is ridiculous - why should anyone have to work with a 10M version of a 2M word document
I'm not being deliberately stupid here, honestly
But again, so what is the problem exactly? Is it that you have to spend x minutes longer than necessary sending the mail in several parts, is it that the emails take y minutes longer to reach their destinations waiting for the security team to release the oversized attachment, is it that you have to pay $/£/€/ z more in internet bandwidth? You say that these are causing you PITA - just how does that P manifest itself?
The reason for asking is that it seems clear that you need other people in your company to take action. And to get those people on board you're going to have to justify what real benefit the company will get by solving the problem.
These bloated pdfs are costing us £ a year! People listen.
These bloated pdfs are stopping me from working on the Widget project! People listen.
These bloated pdfs are bigger than they could otherwise be! No one cares.
I'd say there are two solutions to your problem. Technological and psychological.
The technological solution means persuading the person who can make the decision that rolling out the necessary changes to the mfp settings.
The psychological solution is to make it in people's interests to send you efficiently sized pdfs. How much control do you have over what you do? Can you politely reject any pdf that comes in above a certain size - with a link to a quick guide on how to scan pdfs efficiently? Can you bump anything less than 2Mb to the top of the queue?